Date: 25-11-2025

By BM Coder — Expert guidance + free editable SRS template to plan, estimate, and deliver successful software projects.

Need help preparing a full SRS, wireframes and a development plan? Contact BM Coder or email us. WhatsApp: +91 9586979730.

Introduction

Every successful digital product—mobile app, web platform, ERP, CRM or enterprise automation—starts with a single, crucial document: the Software Requirements Specification (SRS). An SRS is the single source of truth for product owners, developers, QA teams and stakeholders. It defines what the system will do, how it will behave, functional and non-functional requirements, constraints, and acceptance criteria.

BM Coder, a trusted custom software development company, prepares SRS documents that remove ambiguity, reduce rework and accurately estimate cost and timelines. Below you'll find a free SRS template you can download and use, a step-by-step guide to writing an SRS, best practices, and CTAs to get direct help from our team.

What is an SRS (Software Requirements Specification)?

An SRS describes the software product to be developed — its functions, constraints, interfaces, and behavior. It’s used by:

• Developers to build the product
• QA teams to validate work
• Project managers to plan sprints and resources
• Stakeholders to confirm the product meets business goals

Why Every Business Needs a Strong SRS

Skipping the SRS step in order to save time often leads to projects going over budget, missing deadlines, and not delivering the expected value. A well-written SRS helps avoid scope creep, miscommunication, and costly redesigns.

Benefits of an SRS

Expert research shows a solid specification reduces project failure rates significantly. For deeper reading, refer to research on standards and engineering practices at the IEEE Xplore digital library: IEEE Xplore (external resource).

Who Should Use an SRS?

An SRS is useful for startups, SMEs, enterprises, product managers, CTOs and anyone hiring a custom software development company in India or worldwide. If your project involves more than one developer or any 3rd-party integration, you need an SRS.

FREE SRS Template — Structured Format

Below is a full SRS outline you can copy into a document. BM Coder clients receive an expanded 40–50 page SRS with wireframes, UML diagrams, ER diagrams and acceptance matrices.

1. Introduction

1.1 Purpose

Describe why the system is being built and the business goals.

1.2 Scope

Explain what the system must include and exclude (in-scope vs out-of-scope).

1.3 Definitions & Glossary

Define domain-specific terms (e.g., Admin, API, RBAC, OTP).

2. Overall Description

2.1 Product Perspective

Indicate whether it’s a new system, an update, replacement of a manual process, or an integration with existing tools.

2.2 User Types

3. System Features

List and describe features using a repeatable format — purpose, user flow, acceptance criteria, dependencies.

Feature Template (Example)

Example: User Registration

4. Non-Functional Requirements

5. System Architecture

• Frontend: React / Vue / Angular
• Backend: Node.js / Django / Laravel / Spring Boot
• Database: PostgreSQL / MySQL / MongoDB
• Cloud: AWS / Azure / Google Cloud
• API: REST or GraphQL

6. Assumptions & Dependencies

List assumptions such as third-party API reliability, hosting provider SLAs, or that users have a stable internet connection.

7. Acceptance Criteria

8. Timeline & Milestones (Sample)

How BM Coder Helps

BM Coder is a reliable software development company india that provides end-to-end services: SRS preparation, UI/UX, development, QA, cloud deployment and maintenance.

Our Services

Ready to get a professional SRS and full development plan? Contact BM Coder or message us on WhatsApp: +91 9586979730.

SRS vs BRD vs FRD — Quick Comparison

How to Write an SRS — Step by Step

1. Understand the business goals and KPI targets.
2. Gather stakeholder requirements (interviews/workshops).
3. Create user personas and user flows.
4. List features and prioritize (MVP vs full product).
5. Document non-functional and acceptance criteria.
6. Design basic wireframes and architecture sketches.
7. Get stakeholder sign-off before development.
8. Use Agile sprints and update documentation iteratively.

Need help writing your SRS? Our experts at BM Coder will prepare a full professional SRS including diagrams and wireframes — get a free consultation.

Common Mistakes to Avoid in SRS

How a Good SRS Saves Money

A strong SRS saves time and money across development, QA, and long-term maintenance:

Download the FREE Editable SRS Template (Word + PDF)

BM Coder provides a free editable SRS template in Word, Google Docs and PDF formats.

• Complete SRS outline
• Feature templates & acceptance matrices
• Wireframe examples & architecture guidance
• Estimation checklist

Get your free copy now: Email brijesh@bmcoder.com or message on WhatsApp: +91 9586979730. Or use the contact page: https://www.bmcoder.com/contact.

FAQs

Q1: What is the difference between SRS and PRD?

SRS documents technical & functional specs. PRD describes product-level goals and user stories.

Q2: How detailed should an SRS be?

It should be detailed enough for developers to build and QA to test without needing repeated clarification.

Q3: Can BM Coder prepare the entire SRS?

Yes — BM Coder is an experienced custom software development company in India providing full SRS, wireframes, architecture, and development.

Q4: Will an SRS guarantee project success?

An SRS reduces risk and increases clarity, but success also depends on execution. BM Coder ensures both.

Final Thoughts

A strong SRS is the foundation of a successful project. Whether building a mobile app, a web app, or a complex enterprise platform, an SRS ensures clarity, faster development, and reduced cost. If you are searching for a reliable partner, BM Coder — a trusted software development company india — is here to help.

Get a free consultation & SRS template:

Contact BM Coder | brijesh@bmcoder.com | WhatsApp: +91 9586979730

Call-to-Action

• Quick Consultation: Message on WhatsApp
• Request SRS Template: Email brijesh@bmcoder.com
• Hire BM Coder: Get a quote

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BM Coder is a leading custom software development company helping businesses worldwide plan, build and scale digital products.

Author: Brijesh Mishra